Company: Inova Health System
Posted on: November 22, 2021
As an Administrative Coordinator, you will coordinate and perform a
wide variety of administrative activities to support department
functions. To help achieve our mission, you will provide
secretarial support to directors and managers to facilitate
completion of department work.
- Schedules and coordinates arrangements for meetings and special
events including facilities, catering and logistics. Makes travel
arrangements as needed.
- Tracks and monitors department budget, researches variances,
creates and maintains spreadsheets and creates statistical reports.
Prepares and distributes monthly budget reports. Assists in
preparation of annual budget proposals.
- Processes requisitions, invoices, expense reports, prepares
check requests, determines appropriate accounting codes and ensures
data entry of appropriate information. Responsible for petty cash
- Maintains confidential employee records for department staff,
processes time sheets, tracks PTO and serves as a liaison with
payroll and Human Resources.
- Revises and drafts processes and procedures as needed to
support efficient and effective department operations. Designs,
formats and edits documents and presentations using intermediate
and advanced features of MS Office applications (Word, Excel and
- Ensures maintenance of hard copy and computer files. Builds and
maintains databases using Access, Excel, and specialized database
- Coordinates schedules of support staff to provide backup for
department (meetings, education and PTO). Orients new employees and
provides training in department policies and procedures.
- May, as required by department, create, maintain and terminate
patient charts in compliance with medical record guidelines.
Ensures integrity of medical record including patient
identification. Guarantees all chart documents are placed in the
chart in preparation for transfer or discharge. Returns old medical
records to the Medical Record Department at discharge.
Inova is Northern Virginia's leading nonprofit healthcare provider.
Our mission is to provide world-class healthcare - every time,
every touch - to each person in every community we have the
privilege to serve. Inova's 18,000 team members serve more than 2
million individuals annually through an integrated network of
hospitals, primary and specialty care practices, emergency and
urgent care centers, outpatient services and destination
Safety Always: Learn how we keep our team members and patients
Keywords: Inova Health System, Annandale , Administrative Coordinator, Administration, Clerical , Annandale, Virginia
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