Real Estate Office Assistant

Company: The Hogan Group Real Estate
Location: Richmond
Posted on: May 20, 2025

Job Description:

We're seeking a proactive and detail-oriented administrative assistant to support a growing team of 4 to 7 high-performing real estate agents. In this role, you'll assist with daily administrative tasks, manage schedules, coordinate appointments and showings, and help keep our agents organized and efficient.

A key part of your role will involve nurturing leads by maintaining our CRM, assisting with follow-up communications, and ensuring no opportunities fall through the cracks. You'll also support team marketing initiatives, help prepare materials for client meetings, and assist with organizing a monthly newsletter and open houses.



The ideal candidate thrives in a fast-paced environment, is tech-savvy, and enjoys being the go-to support person who helps the team stay focused and productive.

If you're ready to make an impact and grow with a dynamic real estate team, we'd love to hear from you!

Responsibilities:
--- Provide day-to-day administrative support to a team of 4 to 7 real estate agents, including scheduling and coordinating appointments and showings.
--- Maintain and manage the team's CRM, ensuring lead records are up to date and no follow-up opportunities are missed.
--- Assist with lead nurturing by supporting follow-up communications through calls, texts, emails, or automated workflows.
--- Help prepare client-facing materials and support marketing efforts such as monthly newsletters, social media content, and open house coordination.
--- Keep the team organized and on track by managing calendars, task lists, and administrative workflows in a fast-paced environment.

Qualifications:

--- Must have a valid Real Estate License
--- Flexible working schedule to accommodate clients on nights and weekends
--- Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems
--- Great written and verbal skills

--- Previous experience in the real estate industry


About Company:
Founded in 2010 by Mike Hogan, The Hogan Group Real Estate has grown into one of the most forward-thinking and dynamic teams in the industry. Our tech-driven approach and data-focused systems have fueled consistent year-over-year growth, empowering agents to build thriving, high-performing businesses.

With our main administrative headquarters located in Richmond's vibrant Libby Mill area, and sales offices in Charlottesville and Williamsburg, we support agents across Virginia. By handling the heavy lifting of marketing and admin tasks, we give our agents the freedom to focus on what they do best-building relationships and closing deals. Join us and elevate your real estate career.

Keywords: The Hogan Group Real Estate, Annandale , Real Estate Office Assistant, Administration, Clerical , Richmond, Virginia