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Accounting Specialist I, Accounts Payable

Company: Olgoonik Development, LLC
Location: Annandale
Posted on: May 3, 2021

Job Description:

Job Description

Olgoonik is an Equal Opportunity Employer - EEO AA M/F/Vet/Disability

Overview:

The Accounting Specialist I, will be responsible for data entry of all invoices, communicating with vendors, verifying and obtaining approvals, matching, batching and coding invoices, cutting checks, entry of new vendor data, collection of W-9s for all vendors, processing 1099s and reconciling vendor statements and other duties as needed.

Primary Responsibilities:

  • Responsible for all aspects of the accounts payable full cycle and project specific duties
  • Review all invoices for appropriate documentation and approval prior to payment
  • Prioritize invoices according to cash discount potential and payment terms
  • Process check requests
  • Reconciles credit card statements
  • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
  • 1099 maintenance
  • Respond to all vendor inquiries
  • Assist in month end closing
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy

and accepted accounting practices

  • Obtain other authorizations and approvals as necessary.
  • Maintain the vendor accounts payable sub-ledger
  • Process vendor payments, including preparing check runs, obtaining approvals and signatures,

and preparing checks for mailing

  • Reconcile vendor statements to vendor accounts and research discrepancies with vendors
  • Ensure all vendors are paid when due
  • Ensure proper and consistent coding of all invoices and cost pertaining to the project
  • Reconcile credit card statements to invoices
  • Assist in review and posting of employee expense reports
  • Reconcile and process cash account reports
  • Compiles check cashing deposits for cash handling services
  • Other duties as assigned

Supervisory Responsibilities:

There are no supervisory responsibilities associated with this position.

Education and/or Experience:

  • High School Diploma
  • Working knowledge of government contracting accounting practices preferred.
  • 3-7 years' experience ideally gained through increasingly responsibility within Finance/Accounting.

Knowledge, Skills, and Abilities:

  • Strong problem solving skills
  • Basic accounting principles knowledge
  • Documentation skills
  • Resolution skills, data analysis and multi-tasking skills
  • Proficient with Microsoft Suite of products including, Word, Excel and E-mail business software.
  • 10-key by touch
  • Demonstrate a good attitude and ability to work as a member of a team.
  • Ability to work effectively under a minimum of supervision and demonstrate self-motivation
  • Ability to multi-task efficiently, works in a fast paced environment on multiple projects, and has a
  • strong attention for detail.
  • Read and comprehend simple instructions, short correspondence, and memos
  • Effectively present information in one-on-one and small group situations to customers, clients,

and other employees of the organization

  • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
  • Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
  • Efficiently resolve problems involving several concrete variables in standardized situations Work independently to meet time critical deadlines

Certificates, Licenses, Registrations:

N/A

Security Clearance:

N/A

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear;. The employee must occasionally lift and or move up to 25 pounds.

Travel:

No travel.

Work Environment:

General office environment. Some travel both domestically and internationally may be required based on business demands.

Keywords: Olgoonik Development, LLC, Annandale , Accounting Specialist I, Accounts Payable, Other , Annandale, Virginia

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